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How do I mark a member as Employer duties are being fulfilled elsewhere by file upload or file transfer?

When you’re preparing the contributions file to send to us, you’ll need to enter ‘11’ into the Reason for partial or non-payment of contributions field in your file. This tells us that the Employer duties are being fulfilled elsewhere.

If you’re uploading or transferring a file please read our Employer payroll guide (PDF) to find out more about our file formats.

If you want to send us a contribution schedule file to tell us a member has left the easiest way to do this is to use our contribution file template. This will help ensure you’ve entered the information in the right format. In the template you’ll see a drop-down list in the Reason for partial or non-payment of contributions field.

You’ll need to select reason 11. Member has left your employment and enter the member’s earnings and contribution details.

If there are no pensionable earnings for the period you’ll need to enter 0 in the member’s pensionable earnings, employer contribution and member contribution columns.

Once you’ve entered these details you’ll be able to generate and upload the file. You’ll need to upload the CSV file to the schedule which includes the date where the member left your employment. Please see Where do I upload my completed CSV file to submit contributions? or How do I transfer my file using SFTP? for more information.

When you’ve done this and you’re happy to continue you can submit the schedule for payment.

Remember, once you’ve submitted the member under this status it can’t be undone. You’ll need to re-enrol the member if you start using NEST for their contributions again in the future.

The member won’t be marked as ‘Employer duties met elsewhere until the contribution schedule has been submitted for payment. Once the schedule has been processed for payment, the worker will move from your ‘Active workers’ list to the ‘Inactive workers’ list in the ‘Manage workers’ area of your NEST online account.

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